The dashboard is the centralized command center for Sponsors and CROs managing clinical trials on the DecenTrialz platform. It provides a secure, real-time overview of key performance indicators (KPIs), participant activity, site-level metrics, and protocol compliance, enabling data-informed oversight across single or multi-site studies.

This section outlines the structure, features, and functional capabilities of the dashboard, along with best practices for its effective use in pre-screening and operational management.

Who Can Access the Dashboard

Access is role-based to ensure data protection and regulatory compliance. The following users may view and interact with the dashboard:

• Sponsor Administrators
  (Full visibility across all assigned studies and sites)
• CRO Administrators
  (Access tied to delegated studies or therapeutic areas)
• Project Managers & Clinical Operations Leads
  (View-limited or task-specific permissions, as configured)
• Compliance Monitors
  (Access to audit trails and data verification panels only)

Each dashboard is encrypted and includes detailed access logs per HIPAA and FDA 21 CFR Part 11 guidelines.

Core Components of the Dashboard

1. Trial-Level Overview

• Number of active, paused, and closed studies
• Pre-screening status per study
• IRB document status (uploaded/pending/expired)
• Study start and projected end dates

2. Participant Activity

• Total participants matched
• Completed pre-screeners
• Referral conversion rates
• Participant dropout flags
• Matching velocity trends (by week/month)

3. Site Performance Metrics

• Site-level enrollment activity
• Time-to-referral averages
• Screening-to-referral ratio
• Site-specific protocol deviation flags (if integrated)

4. Document & Compliance Tracker

• Upload logs with version control
• IRB and consent document timestamps
• Participant-facing communication approvals
• Consent tracking (pre-screen stage only)

5. Risk & Oversight Panels

• Outlier detection in participant matching patterns
• Flags for rapid dropout or unusual match rates
• Automatic compliance alerts for missing documentation
• Task tracker for pending reviews or site queries

Using the Dashboard for Decision-Making

Sponsors and CROs can use the dashboard to:

• Identify underperforming sites in real time
• Monitor trial outreach and recruitment trends
• Confirm whether eligibility criteria are too narrow or broad
• Detect compliance issues early in the participant journey
• Share operational summaries with internal teams or external stakeholders

The dashboard supports CSV and PDF exports for regulatory reporting and internal audits.

Customization & Filters

The dashboard can be filtered by:

• Trial phase
• Study region
• Site location
• Participant demographics (if de-identified)
• Time range (last 7 days, 30 days, custom)

Admins may also create custom views or save report templates.

Key Note: Your dashboard is not just a reporting tool, it is a real-time, audit-ready reflection of your trial’s operational health. Use it to proactively identify delays, improve outreach, strengthen site engagement, and stay aligned with regulatory timelines. All actions and reports generated through the dashboard are stored with full traceability to support inspections, interim analyses, and end-of-study reconciliations.